Receive Order
Overview
The "Receive Order" function in CargoXplorer allows you to record and process incoming shipments at your warehouse or facility. This feature is crucial for maintaining accurate inventory records and ensuring smooth operations.
When to Use Receive Order
Use the Receive Order function when:
- A shipment arrives at your warehouse
- You need to update inventory levels with new stock
- You want to verify the contents of a shipment against the expected order
How to Receive an Order
Step 1: Access the Receive Order Screen
- Log in to CargoXplorer
- Navigate to the "Operations" module
- Click on "Receive Order" in the sidebar menu
Step 2: Enter Basic Information
Fill in the following fields:
| Field Name | Description | Example |
|---|---|---|
| Order Number | Unique identifier for the incoming order | RCV-2023-001 |
| Job Number | Job number associated with the order (if any) | JOB-2023-001 |
| Supplier | The company or entity sending the goods | ABC Electronics Ltd. |
| Expected Arrival Date | The date when the shipment is due to arrive | 2023-05-15 |
| Actual Arrival Date | The date when the shipment actually arrived | 2023-05-14 |
| Carrier | The transportation company delivering the goods | FedEx |
| Tracking Number | The carrier's tracking number for the shipment | 1234567890 |
Step 3: Add Items to the Order
- Click on "Add Item"
- For each item, enter:
| Field Name | Description | Example |
|---|---|---|
| SKU | Stock Keeping Unit - unique identifier for the product | ELEC-001 |
| Description | Brief description of the item | 15" Laptop Computer |
| Quantity Expected | Number of units expected in the order | 50 |
| Unit of Measure | How the item is measured (e.g., pieces, boxes, pallets) | Pieces |
| Lot Number | Identification number for a specific production batch (if applicable) | LOT-A123 |
| Expiration Date | Date when the item expires (if applicable) | 2025-12-31 |
|
- Repeat for all items in the shipment
Step 4: Capture Supporting Documentation
- Go to the "attachments" tab
- Click on "Upload Documents"
- Select and upload relevant files (e.g., packing lists, photos of damaged items)
Step 5: Complete the Receive Order Process
- Review all entered information for accuracy
- Click "Save" to finalize the receive order process